The forms at the bottom of this page are to be used when submitting a GEMS Suggestion.
Suggestions can be summitted by individuals or teams.
Points to Note
- When explaining your idea, you should describe briefly the current situation and how this could be improved.
- It is worth taking a little time to think through how your idea would work in practice and include anything you think helps clarify your thoughts.
- You should attach any drawings or sketches and other supporting documentation relevant to your suggestion
- You are also required to provide a copy of your Terms of Reference and/or Job Description which cover your role, these will need to be endorsed by your line manager or reporting officer.
Once you have completed the form(s)
The completed GEMS Suggestion Form(s) along with any supporting documentation should be sent to your Local Award Group.
If you are unsure of how to contact to your Local Award Group, check the Award Group Directory which is available on the Defence Intranet GEMS Pages or contact the GEMS Scheme Manager.
Where possible your suggestion should be submitted via E-mail, don't forget to attach all the relevant GEMS Suggestions Form(s) and supporting documentation. If you need to provide anything in hard copy (i.e. technical drawings that you're unable to scan) contact the Award Group secretary and they will ensure that your suggestion isn't processed until the additional information is received.
Confidentiality
The GEMS Suggestion Form(s) allow you to make it clear whether or not you are happy for the amount of any award you might receive to be publicised.
Be wary of approaching third parties outside the MOD about your suggestion unless you have first obtained a confidentiality agreement from them. Information on confidentiality agreements can be obtained from your Award Group or from the GEMS Scheme Instructions. Without a confidentiality agreement, you might risk losing a potential patent or royalty payments for your idea.